UCF Physics

Forms and Links

All forms must by typed and submitted directly to the Graduate Program Assistant. The department will scan the completed form, save it in your file and email it directly to College of Sciences and College of Graduate Studies, if applicable.

Please click here to visit the College of Graduate Studies website and access other forms not listed below.

If a link is not working please contact the Graduate Program Assistant by email at soto@ucf.edu


Preparing for Graduation

There are many important deadlines and milestones that students should be aware of as they progress through their academic career. The College of Graduate Studies webpage is designed to provide graduate students with this important information to keep the students on track with their plans for earning their graduate degree and help them navigate the graduation process.

Students should check with their program adviser for information on the important milestones associated with their program of study and degree requirements. Please refer to the Graduate Catalog and your Program Handbook for this program-specific information.

Planned Program of Study (POS) 

MS POS Form – Planned Program of Study for students seeking a master’s degree should be on file with the College of Graduate Studies by the end of your second major term (based on full-time enrollment) and must be on file by the end of the term prior to the term of expected graduation.  You may revise the Planned Program of Study as needed.

Ph.D POS Form – Planned Program of Study for students seeking a doctoral degree should be on file with the College of Graduate Studies by the end of third major term of enrollment (based on full-time enrollment), and must be on file prior to obtaining candidacy status.  You may revise the Planned Program of Study as needed.

Ph.D Planetary Track POS Form – Planned Program of Study for students seeking a doctoral degree should be on file with the College of Graduate Studies by the end of third major term of enrollment (based on full-time enrollment), and must be on file prior to obtaining candidacy status.  You may revise the Planned Program of Study as needed.

Restricted Registrations

Students who wish to register in directed research, independent study or thesis/dissertation hours must complete and turn in a Restricted Registration Form no later than one week prior to the registration deadline.  Failure to turn in the completed restricted registration form in a timely manner may result in the student being assessed a late registration fee of $100.  Registration in courses other than those listed on the restricted registration form must be completed online via your myUCF account.

Candidacy Status Forms

Are you ready to enroll in dissertation hours?  Students seeking Candidacy status to enroll in dissertation hours must have completed the following requirements:

  • Complete a Planned Program of Study (see above)
  • Complete the CITI and RCR Workshops
  • Complete at least 51 credit hours
  • Pass the candidacy exam (written qualifier and dissertation proposal)
Initial Committee Formation Forms:
Notification of Passing Candidacy Forms – Physics:
  • Doctoral Committee/Candidacy Status Form – Submit this form once you have completed all the requirements above and are ready to enroll in dissertation hours.  Submit the form one week prior to the start of class for the term you want to enroll in dissertation hours.
  • Department Dissertation Proposal Form – This form must be completed after the student has passed the oral part of the candidacy exam (Dissertation Proposal).
  • Department Dissertation Committee Form – This form must be completed by each member of the dissertation committee after the dissertation proposal.
  • Revised Planned Program of Study (POS) – Complete a new POS form only if you need to make revisions (see the links to the various POS forms above).

Master’s Thesis Forms

  • Thesis Advisory Committee Form – This form is for MS students that have chosen the Thesis option.  Complete this form at least one week prior to the first day of class for the term you wish to enroll in Thesis hours.
  • Department Dissertation Committee Form – This form must be completed by each member of the thesis advisory committee after the completion of the oral defense and examination of the thesis.

Thesis and Dissertation Services

  • Thesis and Dissertation Services Link – Click this link to access the UCF’s Thesis and Dissertation Services. You must follow the instructions on the website and print the Thesis/Dissertation Approval form.  This should be done during the first week of the semester you intend to defend, but no later than one month prior to your final examination date.

Graduation

Click here for instructions to file an intent to graduate online.  Refer to the UCF Academic Calendar for filing deadlines.

Note: No graduate student may be a traveling scholar during their last term at UCF.

Department Exit Interview Forms (Students must submit the Exit Interview forms to the Program Assistant prior to graduation)

Master’s Exit Interview Form – Complete this form once you have completed all MS degree requirements.  Include a CV/Resume with a list of publications and conferences attended, if applicable.

Ph.D Exit Interview Form – Complete this form once you have completed all Ph.D degree requirements.  Include a CV/Resume with a list of publications and conferences attended, if applicable.

Student Initiated Forms

  • Change of Name Form – Complete and return this form to the Registrar’s Office or the UCF College of Graduate Studies to change your name in your student record at UCF.
  • Change of Address Form – Complete this form to change your local address in your student record at UCF; deliver in person, mail or fax to the UCF College of Graduate Studies.
  • Late Fee Appeals Committee Petition Form – Complete this form to request a waiver of late payment fee, late registration fee, reinstatement fees or dropped for non-payment fee.
  • Graduate Petition Form – Complete this form to request an exception to university policy.  Include required statements.  No stamped signatures.
  • Traveling Scholar Form – This form must be completed by students who wish to attend another institution as a Traveling Scholar.  No graduate student may be a traveling scholar during their last term at UCF.
  • Special Leave of Absence Request Form – Students requesting a Special Leave of Absence must complete this form no later than the end of the third semester of absence.  A Special Leave of Absence may be granted to a student in order to temporarily waive the continuous attendance requirement.

Posters (While supplies last)

Complete the Department Poster Printing Order Form if you need to print a poster and bring it to Shelley Glaspie at PSB 430C.  Please note that this service will only be available while the current printing supplies last and requests are not guaranteed.  We ask that requests be submitted with at least 48 hours advance notice.